Privacy Policy

1. Basic policy

Matsuura Tax Office ("the Office") handles information obtained through this website in an appropriate manner and only within the scope necessary for its intended purposes. This policy applies to information collected on this website and through inquiries submitted from this website.

2. Information we may collect

• Information entered into the inquiry form, such as company name, full name, email address, address-related details, and inquiry content
• Technical information automatically recorded by servers or service providers, such as submission time, IP address, browser type, and similar access data
• Information collected by external services when you use the blog or AI support links

3. Purposes of use

• Reviewing and responding to inquiries, arranging follow-up communication, and requesting materials when necessary
• Assessing, preparing, and providing tax-related services and related administrative communication
• Preventing misuse, maintaining security, and keeping operational records
• Improving the operation of the website and inquiry workflow

4. External services

This website currently relies on external services where operationally necessary, including the following:

• Google Apps Script for form submission delivery
• WordPress.com for blog listing and article routing
• kazera.jp for the AI support chat route

When you proceed to these external services, their own terms and privacy practices apply. In the current static-site setup, the Office does not intentionally embed advertising tags or a large analytics stack on its own pages; however, cookies or access logs may still be used by hosting providers or external services as part of their standard operation.

5. Sharing and outsourcing

Except where required by law, the Office does not provide collected information to third parties without consent. However, handling may be entrusted to service providers to the extent necessary for form delivery, hosting, communication, maintenance, or similar operations.

6. Security and retention

Access to collected information is limited to the extent reasonably necessary, and the Office endeavors to prevent unauthorized access, leakage, alteration, or similar risks. Inquiry data is retained only for the period reasonably required for legal or business purposes.

7. Requests for disclosure, correction, or deletion

If you would like to request disclosure, correction, deletion, or suspension of use regarding information held by the Office, please contact us through the inquiry form. We will respond within a reasonable scope after verifying the request.

8. Revisions

This policy may be reviewed and updated as laws or operational practices change. The latest version will be posted on this page.